Software solutions that improve your business
- office@zenboxinfinity.com
Hotel Management System - HMS
Professional system for managing hotels and accommodation facilities
ZenBox Infinity HMS is a desktop application that allows you to manage your entire accommodation from a single system – without chaos, multiple spreadsheets, or losing information.
Guests, rooms, reservations, invoices, payments, expenses, and cleaning – everything is connected and transparent.
The application runs locally on your computer, fast and stable, and is designed for owners and managers who want complete control, not complications.
What the user gets
- Centralized business overview – you always know the status of rooms, guests, and revenue
- Guest management with stay history and spending
- Reservations from entry to check-out, without manual records
- Automated invoicing and payment tracking
- Expense and profitability control
- Organization of cleaning and maintenance by room
- PDF invoices and reports ready for printing or sending
- Data security through backup and restore system
Main modules and how they are used
Dashboard
- Room occupancy overview
- Today’s check-in / check-out
- Total revenue and open invoices
- Quick actions (new reservation, invoice, cleaning task)
➡️ As soon as you open the application, you know what’s happening in the property.
Guests (Guest Management)
- Database of all guests with contact information
- Search by name, email, or phone
- Categories: Regular, VIP, Problem, Blacklist
- Stay history and total spending
➡️ Easily recognize good guests and avoid problems.
Rooms (Room Management)
- All rooms in one place
- Statuses: Available, Occupied, Cleaning, Maintenance, Out of Service
- Price per night, capacity, description, and amenities
- Room performance overview (revenue, occupancy)
➡️ You always know which room is available and which requires attention.
Reservations (Reservation Management)
- Quick reservation entry (guest + room + dates)
- Statuses: Pending, Confirmed, Checked-in, Checked-out, Cancelled
- Check-in and check-out directly from the system
- Automatic linking to invoice
➡️ No double entry and no forgotten reservations.
Finances (Financial Management)
- Create and view invoices
- Record payments and debts
- Track expenses (utilities, maintenance, consumables)
- Financial reports: revenue, expenses, profit
- PDF invoices and reports with one click
➡️ You know exactly how much you earn and where the money goes.
Cleaning and Maintenance (Cleaning Management)
- Create cleaning tasks by room
- Task priorities and statuses
- View daily and future schedule
- Record completed and overdue tasks
➡️ Rooms are ready on time, without improvisation.
Settings and Security
- Property details (company, VAT, contact)
- Email settings for sending invoices and confirmations
- Manual and automatic backup
- Restore system to previous state
➡️ Your data is secure and under your control.
What does a typical workflow look like?
1. Check Dashboard (room status and arrivals)
2. Perform check-in / check-out
3. The system automatically manages room and cleaning statuses
4. Create invoices and record payments
5. At the end of the day, you have a clear financial overview
Download and test
Technical view
- Desktop application (Windows 10/11)
- Runs locally, without the cloud
- Stable and fast even for larger properties
- Licensing tied to the computer (Hardware ID)
ZenBox Infinity HMS is not just software – it’s a system that gives you back control over your accommodation, time, and profit, allowing you to finally work calmly and without chaos.