Software solutions that improve your business
- office@zenboxinfinity.com
Task & Obligations Planner - TOP
A single system for complete control of tasks, deadlines, and mandatory recurring activities
What is ZEN BOX INFINITY | ZBI TOP?
ZEN BOX INFINITY | ZBI TOP is a desktop application for managing tasks, deadlines, and mandatory recurring activities of any company or organization.
It allows you to manage in one place:
– tasks and deadlines
– recurring obligations (recurring tasks)
– task categories
– responsible persons
– obligations register (templates)
– calendar with tasks
– task overview and analysis
No cloud and no complicated project management systems.
Who is ZBI TOP for?
– Business Owners (small and medium-sized enterprises)
– Directors and Managers
– Administration (tasks, deadlines, obligations)
– Team Leaders (team task tracking)
– Individuals managing multiple projects (organization and prioritization)
If a company has more than just a “notebook and sticky notes” for tasks, ZBI TOP makes sense.
What problem does ZBI TOP solve in practice?
– Forgotten obligations (legal, financial, service)
– Disconnected records (Excel + paper + notebook)
– Missing reminders (you don’t know what awaits you in the coming days/weeks)
– Duplicate entries (the same task in multiple places)
– Errors in records (forgotten deadlines, incorrect dates)
– Loss of control as the company grows
– Recurring tasks (you have to create them manually every time)
What does the user get with ZBI TOP?
A Unique Database
All data is connected:
– tasks
– categories
– responsible persons
– obligations register (templates)
– change history
π One entry β used everywhere.
Tasks and Deadlines
The system manages:
– one-time tasks (task with a deadline)
– recurring tasks (new ones are created automatically)
– task statuses (Open, Completed, Overdue)
– priorities (LOW, NORMAL, HIGH)
– task categories
– responsible persons
With the ability to:
– add, edit, and delete
– filter by status, priority, type
– search by name, description, category, person
– mark status (Open, Completed)
– automatically mark “Overdue” for tasks past their deadline
All tasks are linked to categories and responsible persons, which means fewer errors and more control.
Dashboard and Overviews
ZBI TOP enables:
– today’s tasks overview
– overdue tasks overview
– tasks for the next 7 days overview
– focus list (Top 10 most important tasks)
– status overview (how many open, completed, overdue)
At any moment, you know:
– how many tasks you have today
– which tasks you need to complete urgently
– what awaits you in the coming days
– the current status of all tasks
Obligations Register (Templates)
Central record of obligations:
– Safety & Legal Obligations
– Documents & Contracts
– Finance & Taxes
– Equipment & Services
– Hotel / Apartments
– Other
For each obligation, the following is recorded:
– task name
– recurrence rule (DAILY, WEEKLY, MONTHLY, YEARLY)
– recurrence interval
– priority
– category
– responsible person
– description
Obligations can be added to tasks with a single click, with automatic setting of recurrence and deadline.
Recurring Tasks
ZBI TOP automatically creates new tasks when you complete a recurring task:
– DAILY – Every N days
– WEEKLY – Every N weeks
– MONTHLY – Every N months
– YEARLY – Every N years
No need to manually create the same task every time β the system does it automatically.
Responsible Persons
Central record of persons:
– name
– description/responsibility
– linking with tasks
Persons are linked to tasks, allowing for a quick overview of all tasks assigned to a specific person.
Task Categories
The category system enables:
– task organization
– filtering by categories
– task overview by categories
– category customization (add, edit, delete)
Categorization allows for a better understanding of task structure.
Calendar
ZBI TOP enables:
– monthly view with the number of tasks per day
– task overview for a specific day (double click)
– navigation through months
– visual representation of daily workload
At any moment, you can see when you have the most tasks.
Advanced Search
ZBI TOP supports task search by:
– task name
– description
– responsible person’s name
– category
Enter text in the search field for instant results.
Localization (5 languages)
ZBI TOP supports:
– Serbian (sr) – default
– English (en)
– German (de)
– Spanish (es)
– Chinese (zh)
The entire interface and messages are available in all supported languages.
Licensing
ZBI TOP offers three license types:
– Demo – automatically created on first launch (7 days)
– Premium – from date to date
– Lifetime – permanent license
The license is tied to the computer’s Hardware ID, ensuring security.
Data Security (Backup & Restore)
The application features:
– automatic backup on startup (keeps the last 10 backups)
– manual one-click backup
– data recovery (restore) option
– export to Excel format
– automatic data saving to a local database
Your data remains local, under your control.
What does a typical workflow look like?
1. Dashboard β Overview of current task status
2. Obligations Register β Adding obligations from templates to tasks
3. Tasks β Adding new tasks or reviewing existing ones
4. Filtering and search β Finding specific tasks
5. Status marking β Marking completed tasks
6. Calendar β Task overview by month
7. Settings β Managing categories, persons, backup/restore
8. Data Backup β Regular data saving
What does the user get with TOP?
Technical view
– Desktop application (Windows)
– Offline operation
– Data remains with the user
– SQLite database (local storage)
– Modern UI with localization
– Auto-backup on startup
– Foreign keys and WAL mode for data security
When is ZBI TOP the right choice?
If you want to:
– have control over tasks and deadlines
– know exactly what you need to do at all times
– see which tasks need urgent completion
– track recurring obligations automatically
– reduce chaos in task records
– not forget important obligations (legal, financial, service)
ZBI TOP transforms scattered task records into a unified, controlled system for managing obligations and deadlines.